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Position: HR Officer

Location: Parktown North

Type Package: Market Related

Closing Date:  4 August 2022

Kaya 959 requires the services of a dynamic and committed HR professional to provide end-to-end HR administration support to the organisation. The position is a generalist position that requires a seasoned professional with proven experience in all HR-related functions.

HR Business Partner

HR Administration:

End to end HR generalist support including:

  • Supporting the development and implementation of HR initiatives and systems

  • Understanding of employment related legislation and its impact on payroll and HR

  • Providing counselling on policies and procedures

  • Active involvement in recruitment including preparation of job descriptions, posting job adverts, managing preliminary shortlisting process, scheduling interviews, preparing interview packs etc

  • Conducting recruitment related vetting and reference checks

  • Support the management of disciplinary and grievance matters

  • Effective On-boarding and induction of employees

  • Maintenance of employee files and records according to policy and legislative requirements

  • Supporting training and development programs including bursaries, internships and learnerships

  • Drafting of contracts for employees, Independent Contractors etc

  • Accurate response to remuneration related queries

  • Assisting in performance management processes

  • Assisting in talent management processes

  • Effective communication with internal and external stakeholders and maintenance of professional interface

  • Maintenance of termination processes

  • Consistently encourage and implement continuous improvement measures within HR and Payroll to ensure accuracy.

  • In collaboration with the Finance department, propose improvements and/or quality control measures leading to best practice operations

  • Assisting with admin tasks related to, but not limited to Employment Equity, Skills Development, BBBEE, Climate Surveys and Occupational Health & Safety etc

    Payroll Administration:

  • End to end payroll administration, processing and reporting which includes:
  • Managing the workflow to ensure all payroll transactions are processed accurately and timely

  • Maintaining the payroll system to ensure employees records are accurate and up to date

  • Utilise the payroll system to calculate and process employee leave entitlements in accordance with policy, including but not limited to annual leave, sick leave and long service

  • Checking data quality including reviewing audit reports, making enquiries and adjustments for irregularities before payments, uploading payment files to the bank

  • Reconciling payroll deductions, earnings, benefits and preparing remittance, recons, third party payments etc in a timely, accurate and efficient manner

  • Maintaining employee records on Payroll system

  • Updating payroll parameters for changes associated with legislation amendments (e.g. SARS, BCEA, SDL, UIF, COIDA) and internal policies (e.g. commission, claims, other leave benefits)

  • Preparing and processing termination payments including but not limited to resignation, dismissals, end of contracts, retirement, retrenchment, settlements, and advance payments where required or applicable applying for tax directives

  • Liaising and coordinating with benefit providers to ensure the organisation meets statutory requirements and contributions to the funds and reconcile with the payroll reports on a monthly basis

  • Proper knowledge and understanding of proper taxation on benefits such as Retirement Annuity, Medical Aid and employees’ salaries

  • Promptly manage and record adjustments to pay related to previous errors or retrospective Increases.

    HR & Payroll Reporting:

  • Maintain reports and payroll transactions to support the integrity of the system and to meet audit requirements

  • Ensuring that monthly and end of year procedures are followed including reconciliation lodgement of taxation requirements such as EMP201, EMP501 and Provisional tax

  • Preparation of various report – payroll, leave and human resources related as required

  • Ensure all reports are accurate and distributed in a timeously

  • Preparing periodic reports of earnings, taxes, and deductions

  • Preparing and balancing period-end reports, and reconcile payroll payments to third payments

  • Assisting employees by providing assistance and support on matters relating to payroll enquiries and related systems e.g. Employee Self Service (ESS)

  • Provide accurate information to employees and managers on HR & payroll matters, PAYE, employee salaries in accordance with the relevant legislative provisions General Administration

  • Assisting with the reconciliation of end of month salaries related to finance required reports

  • Assisting in the development and maintenance of Payroll standard operating policies and procedures

  • Assisting with the preparation of Payroll related correspondence to relevant stakeholders as required

  • National Diploma or equivalent qualification within Payroll and HR

  • Proficiency in SAGE 300 Payroll system

  • Minimum 3 years’ HR generalist or relevant experience

  • Expertise and knowledge of South African legislation in line with payroll (i.e. SARS, BCEA, SDL, COIDA, LRA and others)

  • Results orientation

  • Excellent attention to detail

  • Pressure resilience

  • Ability to manage confidentiality

  • Quick thinker

  • Commitment to the job

  • Ability to multitask

  • Excellent communication skills (written and oral) • People skills

  • Knowledge of Labour legislation

  • Proficiency in SAGE 300 Payroll system

  • Proficiency in SAGE 300 People management system will be an advantage

  • Continuous interest in the HR field

How to Apply:

Suitably qualified individuals should submit their CVs and certified copies of their qualifications to [email protected]

Please use this reference HROFFICER/KAYA in the subject line.

Only shortlisted candidates will be invited for interviews. Kaya 959 reserves the right not to make this appointment. Kaya 959’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. If you do not hear from us within three (3) months from the closing date, please consider your application to be unsuccessful.

Privacy Policy

THIS PRIVACY STATEMENT FORMS PART OF KAYA 959’S TERMS OF USE POLICY. IF YOU DO NOT AGREE WITH ANY TERM OF THIS PRIVACY STATEMENT, YOU MUST CEASE YOUR ACCESS OF THIS WEBSITE IMMEDIATELY. 

POPIA ActTo promote the protection of personal information processed by public and private bodies; to introduce certain conditions so as to establish minimum requirements for the processing of personal information; to provide for the establishment of an Information Regulator to exercise certain powers and to perform certain duties and functions in terms of this Act and the Promotion of Access to Information Act, 2000; to provide for the issuing of codes of conduct; to provide for the rights of persons regarding unsolicited electronic communications and automated decision making; to regulate the flow of personal information across the borders of the Republic; and to provide for matters connected therewith.

RECOGNISING THAT—

  • section 14 of the Constitution of the Republic of South Africa, 1996, provides that everyone has the right to privacy;
  • the right to privacy includes a right to protection against the unlawful collection, retention, dissemination and use of personal information;
  • the State must respect, protect, promote and fulfil the rights in the Bill of Rights;

AND BEARING IN MIND THAT—

  • consonant with the constitutional values of democracy and openness, the need for economic and social progress, within the framework of the information society, requires the removal of unnecessary impediments to the free flow of information, including personal information;

AND IN ORDER TO—

  • regulate, in harmony with international standards, the processing of personal information by public and private bodies in a manner that gives effect to the right to privacy subject to justifiable limitations that are aimed at protecting other rights and important interests,
  1. Definitions and Interpretation

1.1.“Personal Information” means information relating to an identifiable, living, natural person and where it is applicable, identifiable, existing juristic person, including all information as defined in the Protection of Personal Information Act 4 of 2013. 

1.2  Parliament assented to POPIA on 19 November 2013. The commencement date of section 1Part A of Chapter 5section 112 and section 113 was 11 April 2014. The commencement date of the other sections was 1 July 2020 (with the exception of section 110 and 114(4). The President of South Africa has proclaimed the POPI commencement date to be 1 July 2020.

 
1.3. “Processing” means the creation, generation, communication, storage, destruction of personal information as more fully defined in the Protection of Personal Information Act 4 of 2013.  

1.4. “You” or the “user” means any person who accesses and browses this website for any purpose. 

1.4. “Website” means the website of the KAYA 959 at URL www.kaya959.co.za or such other URL as KAYA 959 may choose from time to time.   

  1. Status and Amendments

2.1. KAYA 959 respects your privacy. This privacy policy statement sets out KAYA 959’s information gathering and dissemination practices in respect of the Website. 

2.2. This Privacy Policy governs the processing of personal information provided to KAYA 959 through your use of the Website. 

2.3. Please note that, due to legal and other developments, KAYA 959 may amend these terms and conditions from time to time.  

  1. Processing of Personal Information

3.1. By providing your personal information to KAYA 959 you acknowledge that it has been collected directly from you and consent to its processing by KAYA 959. 

3.2. Where you submit Personal Information (such as name, address, telephone number and email address) via the website (e.g. through completing any online form) the following principles are observed in the processing of that information: 

3.2.1. KAYA 959 will only collect personal information for a purpose consistent with the purpose for which it is required. The specific purpose for which information is 
collected will be apparent from the context in which it is requested. 

3.2.2. KAYA 959 will only process personal information in a manner that is adequate, relevant and not excessive in the context of the purpose for which it is processed. 

3.2.3. Personal information will only be processed for a purpose compatible with that for which it was collected, unless you have agreed to an alternative purpose in writing or KAYA 959 is permitted in terms of national legislation of general application dealing primarily with the protection of personal information. 

3.2.4. KAYA 959 will keep records of all personal Information collected and the specific purpose for which it was collected for a period of 1 (one) year from the date on which it was last used. 

3.2.5. KAYA 959 will not disclose any personal information relating to you to any third party unless your prior written agreement is obtained or KAYA 959 is required to do so by law. 

3.2.6. If personal information is released with your consent KAYA 959 will retain a record of the information released, the third party to which it was released, the reason for the release and the date of release, for a period of 1 (one) year from the date on which it was last used. 

3.2.7. KAYA 959 will destroy or delete any personal information that is no longer needed by KAYA 959 for the purpose it was initially collected, or subsequently processed. 

3.3. Note that, as permitted by the Electronic Communications and Transactions Act 25 of 2002, KAYA 959 may use personal information collected to compile profiles for statistical purposes. No information contained in the profiles or statistics will be able to be linked to any specific user.    

  1. Collection of anonymous data

4.1. KAYA 959 may use standard technology to collect information about the use of this website. This technology is not able to identify individual users but simply allows KAYA 959 to collect statistics. 

4.2. KAYA 959 may utilise temporary or session cookies to keep track of users’ browsing habits. A cookie is a small file that is placed on your hard drive in order to keep a record of your interaction with this website and facilitate user convenience. 

4.2.1. Cookies by themselves will not be used to identify users personally but may be used to compile identified statistics relating to use of services offered or to provide KAYA 959 with feedback on the performance of this website. 

4.2.2. The following classes of information may be collected in respect of users who have enabled cookies: 

4.2.2.1. The browser software used; 

4.2.2.2. IP address; 

4.2.2.3. Date and time of activities while visiting the website; 

4.2.2.4. URLs of internal pages visited; and 

4.2.2.5. referrers. 

4.3. If you do not wish cookies to be employed to customize your interaction with this website it is possible to alter the manner in which your browser handles cookies. Please note that, if this is done, certain services on this website may not be available. 

  1. Security

5.1. KAYA 959 takes reasonable measures to ensure the security and integrity of information submitted to or collected by this website, but cannot under any circumstances be held liable for any loss or other damage sustained by you as a result of unlawful access to or dissemination of any personal information by a third party. 

  1. Links to other websites

6.1. KAYA 959 has no control over and accepts no responsibility for the privacy practices of any third party websites to which hyperlinks may have been provided and KAYA 959 strongly recommends that you review the privacy policy of any website you visit before using it further. 

  1. Queries

7.1. If you have any queries about this privacy policy please contact us by emailing [email protected]